Who can use this feature?
Team administrators can perform this action in Watson Workspace admin portal. It's available in the Essentials Edition.
Requiring approval for all apps
By default, any space member can add any app to their space, however, as the administrator for the team, you can manage the apps that they can add, by requiring your approval before they are available the Space Apps view. Here's how:
- Go to Manage Apps.
- Toggle Approve apps to On.
Now, by default, all apps are restricted and you (or any other team administrator) have to approve an app before it can be added to a space.
Note: Any app that was already installed in a space will remain in those spaces when you initially toggle App Approval on, including apps added via share URL. They will be labeled as "in use" and designated with a green checkmark on the App icon in the Manage Apps list. You will have to individually approve or restrict those apps in the Manage Apps list.
Here's how to approve specific apps in the Manage Apps list.
- Go to Manage Apps.
- Make sure the selector for Approve apps is toggled On.
- Select any app in the list.
- In the drop down, select "Approved".
- Choose Save.
If you prefer that every app be approved automatically, simply toggle App Approval Off. All existing apps, plus, any new app that is added to your team's app catalog will be automatically approved.
Note: If you approve an app that is added via share URL, it will be added to your team's catalog and available in all spaces. Restricting an installed app will automatically remove it and any configurations from the spaces it's been added to.
Managing custom apps and integrations
Developers may build custom integrations that are not formally published in the Watson Workspace App directory, but are available in the Space Apps view. By default, any apps added by a developer who is a member of the space, will be approved. This helps developers who want to build and test apps in one of their spaces.
Recognizing approved and restricted apps in the Space apps view
In the Space Apps view, it will be obvious to members which apps are restricted. They will be designated with a grey "restricted" icon. You can see select the app and read the more detailed description but you will not be able to add the app. If there is a restricted app you want to add to your space, you can request approval from your admin. Approved apps will be designated with a blue "plus" icon.
Requesting to use a restricted app
Regardless of the Manage apps preference, Space members will be able to see all apps in their apps list, however, if the app has been restricted they will not be able to add it. Space members can choose to Contact Team administrator and this will send an email to all Team administrators seeking your approval.
Note: Generally, any members can add and remove apps in a space, however, a space owner can change Space properties so only space owners can add and remove apps. This is available for paid teams (Essentials edition) only.